A scaffolding invoice should separate erection, alteration, dismantling and hire period. It should identify the site, elevations, design or handover record, weekly rate and off-hire date. Use this UK template for 2026 work.
Scaffolding invoice template
Supplier: [Legal details]
Contractor/customer: [ ]
Site and elevations: [ ]
Quote/PO: [ ]
Invoice number and dates: [ ]
Hire period: [From/to]
Due date: [ ]
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Erect scaffold to [scope] | 1 | £[ ] | £[ ] |
| Weekly hire | [weeks] | £[ ] | £[ ] |
| Alteration [reference] | [ ] | £[ ] | £[ ] |
| Dismantle and clear | 1 | £[ ] | £[ ] |
| Subtotal | £[ ] | ||
| VAT [treatment] | £[ ] | ||
| CIS deduction [if applicable] | -£[ ] | ||
| Amount due | £[ ] |
Worked example
| Description | Amount |
|---|---|
| Erect independent scaffold to front and rear elevations | £2,800 |
| Four weeks hire at £180 | £720 |
| Alter lift to rear extension under instruction SC-04 | £260 |
| Subtotal | £3,780 |
Define the hire period
State the start date, included period, weekly rate, minimum hire and off-hire process from the accepted quote. Do not add unexplained weeks.
Alterations
Identify who requested the change, date, scope and agreed charge. Emergency safety work should also be recorded.
Design and handover records
Reference the relevant design, handover certificate, inspection record or tag used for the job. Keep the formal safety records separate from the invoice but attach them where agreed.
Dismantling and off-hire
Record when off-hire notice was received and when access was available to dismantle. If standing time or aborted visits are chargeable, they must follow the agreed terms and be separately described.
CIS and VAT
Scaffolding operations can fall within CIS depending on the contract. Separate labour, materials or hire elements according to HMRC’s rules and use the verified rate. Check reverse-charge VAT separately for qualifying construction supplies.
Final check
- Is the site and elevation scope shown?
- Are erection, hire, alterations and dismantling separate?
- Is the hire period and rate clear?
- Are off-hire dates recorded?
- Are instructions referenced?
- Are handover records attached?
- Are VAT, CIS and due date correct?
Sendinvo raises recurring invoices for agreed hire periods and keeps attachments with the email. Start free.