Build the invoice once, pick how often it repeats, and Sendinvo raises the next one and sends it on the date. It fits an annual boiler service, a maintenance contract, or a monthly retainer to a landlord or letting agent. There’s no draft to approve, and with reminders on the late ones are chased for you.
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Press Create invoice and build it once, with the line items, VAT rate, and payment terms you agreed. Set Repeat to weekly, every two weeks, monthly, quarterly, or annually, and pick a start date.
On each date, Sendinvo raises the next invoice and emails it to the client, with the next number in your sequence. Nothing sits in drafts waiting for you to press send from the van.
Add a card payment link so the agent or landlord can settle it from the email, and switch on reminders so a late one is chased while you’re on site.
Skip a run when a property is between tenants, pause a contract that’s on hold, run one early, retry a failed send, or end it. The run history lists every invoice it has sent.
A maintenance contract is the same invoice, on the same date, for a year or more. It is also the one most likely to be missed, because nobody is standing on site asking for it. Sendinvo raises it, sends it, and keeps the run on record.
Repeat weekly, every two weeks, monthly, quarterly, or annually, from a start date you choose. An annual boiler service and gas safety check repeats yearly; a reactive maintenance retainer for a letting agent repeats monthly. A recurring invoice can also end on a date, or after a set number of invoices, so a 12-month contract stops on its own.
There is no draft-only mode. Each run raises the invoice and sends it in one go, so the send and the record commit together. If a send fails you never get a duplicate number or a half-finished invoice: you retry the run when you’re ready, and the run history shows what happened.
A recurring invoice carries its own VAT rate, so every invoice it sends charges what the last one did. Under “More options” you can tick “Include supply period” and choose in advance (the period beginning on the invoice date) or in arrears (the one that just ended). A retainer billed up front is in advance; a month of callouts already done is in arrears. Those dates then print on the invoice and the PDF as its tax point.
If you keep email attachments on your invoice emails, your terms of business or your public liability certificate, each run’s invoice carries them too, the same as one you send by hand.
Each run’s invoice is enrolled in payment reminders automatically, following your reminder settings. A letting agent who lets the monthly retainer run past its date is chased without you opening the app. Add a card payment link and they can pay it off in a couple of taps.
Skip the next run, pause and resume, run one early, retry a failed run, or end the recurring invoice when the contract does. Delete one that’s ended and every invoice it already sent stays put: only the recurring invoice and its run log go.
Weekly, every two weeks, monthly, quarterly, or annually, from a start date you choose. An annual boiler service and gas safety check repeats yearly; a letting agent’s maintenance retainer repeats monthly. You can also end a recurring invoice on a date, or after a set number of invoices.
They’re sent. Every run raises the invoice and emails it to the client in one step. There’s no draft-only mode, so once a contract is set up as a recurring invoice you don’t need to open the app to get each invoice out.
When reminders are on, yes. Each run’s invoice is enrolled in payment reminders automatically, following your reminder settings, so a retainer the agent has let slip is chased without you doing anything. If your reminder policy is paused, nothing goes out until you switch it back on.
No. A recurring invoice carries your VAT rate, but no CIS deduction, reverse charge, discount, or deposit, so keep work under CIS on one-off invoices. Maintenance contracts and service visits for a landlord or letting agent are what recurring invoices are for.
The send and the record commit together, so a failed run leaves nothing behind: no duplicate number and no half-finished invoice. You can retry the run when you’re ready, and the run history shows what happened.
No. Once it’s ended, deleting a recurring invoice removes only it and its run log. Every invoice it has already sent stays exactly where it is, so your records and any payments are untouched.
Build the invoice once, pick the date it repeats on, and Sendinvo raises and emails every one after that.