The same houses, offices, and gardens, week after week. Book the visits in the Schedule and the client is told when you’re coming. Set each round up once at the price you agreed per visit, and Sendinvo raises the invoice on the date, emails it, and chases the visits that run past their due date. You stop spending the evening working out who has been invoiced and who still owes you.
30 days of everything, free. No card needed.
A weekly, fortnightly, or monthly recurring invoice per client, built once at the price you agreed per visit.
On the date, the invoice is raised and emailed with the next number in your sequence. Nothing sits in drafts waiting for you.
A visit that runs past its due date is followed up by email, in your own words, without you keeping a list.
The client taps the pay link and the invoice marks itself off, or sends a bank transfer and you record it in seconds.
Next week, next fortnight, next month, the round does the whole thing again with nothing from you.
A cleaning or gardening business is the same clients over and over: a weekly clean on Tuesday, a fortnightly one on Thursday, an office contract on the first of the month, a garden every other week through the growing season. The work is the easy part. Raising forty small invoices a month, and remembering which of them came back, is what eats the evening.
Build the invoice once per client, pick how often it repeats, weekly, every two weeks, monthly, quarterly, or annually, and give it a start date. Each run raises the invoice and emails it in one go: there is no draft-only mode, so you are not opening the app on a Friday night to press send on nine cleans. A recurring invoice can also end on a date or after a set number of invoices, so a summer garden contract stops on its own. See recurring invoices.
Every invoice a round raises is enrolled in reminders, following your reminder settings. A client who has let three weeks of cleans run past the due date is chased by email in your own words, and the tone steps up the longer it runs. Each stage of the chase has its own subject and message, so the wording that reaches a regular client is yours.
Rounds move. Skip the next run when a lawn is under frost or a client is away, pause the recurring invoice through the winter and resume it in the spring, or send one early. When you put your rates up, edit the price on the recurring invoice: the next invoice carries the new one, and the invoices already sent stay exactly as they went out.
Book each visit in the Schedule for the morning, the afternoon, all day, or a set time, and Sendinvo emails the client to say when you’re coming, in your company’s name, unless you untick the box. Move one and they hear that too. Morning and afternoon are your own hours, set once in your company settings. Each visit is booked on its own: the recurring invoice repeats the bill, and the visits don’t repeat by themselves.
With more than one of you out, each visit is assigned to someone, the client’s email names who’s coming, and the Schedule shows everyone, just you, or one person at a time. A Field person sees only their own visits and jobs, and no prices, in the Sendinvo app for iPhone, which is on its way to the App Store. Your whole team is included in the one price.
An end-of-tenancy clean or a full garden clearance starts as a quote. The client accepts it on their phone, and Start job turns it into a job to book, or Convert to invoice opens an invoice with the lines and prices already in it. Photos of the oven before and after go on the job, sorted before, during, and after by when each was taken, as a record if an agent queries the clean. They don’t print on the invoice. See photos on jobs. If you take one green-waste load fewer than you quoted, a credit note takes that value off the invoice rather than leaving the client to argue the difference.
A household can settle the invoice from the email by card once you connect Stripe, or by bank transfer using the account details printed on every invoice, which you record yourself, the same as cash on the doorstep. A letting agent or an office manager pays on account instead, so hand their finance team a client statement: every invoice you have issued them, its balance, and the total outstanding, on one A4 page in your own branding.
The real app, filled with a cleaning and gardening firm’s work: this week’s cleans in the Schedule, one under way this afternoon and a deep clean finished this morning, a weekly domestic clean, a fortnightly one, a monthly office contract, and monthly grounds maintenance all as recurring invoices, an end-of-tenancy clean a letting agent has let run overdue, and a garden clearance that started as a quote. Have a click around.
A live demo seeded with a cleaning and gardening business. Nothing you do here is saved or sent.
One is a fortnightly clean for a household. The other is a monthly office contract with VAT on it.
One evening to set up, then 26 invoices a year, £1,508.00 in all, raised and emailed without you touching them. A clean still unpaid 7 days after the invoice goes out is chased for you.
The other one: a monthly contract for a solicitors’ office, where you are VAT registered and they pay on account.
The recurring invoice carries its own VAT rate, so every invoice it raises charges what the last one did. Tick “Include supply period” and the month the cleaning covers prints on the invoice as its tax point.
Yes. Set up a recurring invoice for each client at the cadence you actually visit: weekly, every two weeks, monthly, quarterly, or annually, from a start date you pick. Sendinvo raises each invoice on the date and emails it with the next number in your sequence, and a recurring invoice can end on a date or after a set number of invoices, so a summer garden contract of 12 visits stops on its own.
Yes. Every invoice a round raises is enrolled in reminders, following your reminder settings, so a clean that has run past its due date is chased by email in your own words and the tone steps up the longer it runs. You find out who is behind without keeping a list of visits in your head.
Yes. Book each visit in the Schedule for the morning, the afternoon, all day, or a set time, and on a team assign it to whoever is going. The Schedule shows everyone, just you, or one person at a time, and the client’s email names who’s coming. Each visit is booked on its own: the recurring invoice repeats the bill, not the visit.
Yes. Skip the next run when a lawn is under frost or a client is away, pause the recurring invoice through the winter and resume it in the spring, or end it when the contract does. Every invoice that round has already raised stays where it is, and the run history shows what went out and when.
No. Edit the recurring invoice and change the price on the line. The next invoice it raises carries the new price, and the ones it has already sent stay exactly as they went out. The client, the payment terms, and the VAT rate can be changed on a running recurring invoice the same way.
They tap the pay link on the invoice and pay by card, or by instant bank payment from their own banking app, once you have connected Stripe. Either one marks the invoice off by itself. They can also pay by bank transfer using the account name, account number, and sort code printed on every invoice, which is a payment you record yourself, the same as cash handed over on the doorstep.
Yes. Set up the contract as a monthly recurring invoice and it goes out on the same date every month without you. When their accounts team asks for the account, download a client statement: every invoice you have issued them, its status, total, and the balance still on it, plus the total outstanding, on one A4 PDF in your own branding.
Reminders keep chasing that invoice on the dates you set, and the tone steps up as it runs on. On an overdue sterling invoice to another business, Sendinvo shows the statutory interest accrued and the fixed compensation the Late Payment of Commercial Debts (Interest) Act 1998 allows, from £40 on a debt under £1,000, and one click drafts a separate interest invoice for you to read before it goes. The invoice the agent already has is left exactly as it went out. This is general information, not legal advice.
30 days of everything, free. No card needed. After that it’s £20 a month, with your whole team included.