Some jobs are a day rate, some are priced by the room, and most are for homeowners and landlords who want to know when you’re coming. Sendinvo turns the accepted quote into a job, books each visit on the Schedule and emails the client when you’re coming, then puts the day rate and the priced lines on one invoice and chases it so you never have to make the call. On subcontract work for a main contractor, it takes the CIS deduction off the labour and not the paint.
30 days of everything, free. No card needed.
“Half the week is a day rate and half is priced by the room.”
Every line takes a quantity and a rate, so three days of making good goes on as 3 at your day rate while the priced rooms sit on their own lines above. Send it as a quote, and once the client accepts online, Start job makes it a job. Book a visit on the Schedule for each day you’ll be there, and the client is emailed to say when you’re coming. When the last room’s done, Raise invoice fills the invoice in from the quote.
How jobs work“The office refresh was signed off in March and I still haven’t been paid.”
Reminders start when you send and go out on the days you set: before the due date, then at the overdue steps you choose, in your own wording rather than a stock nag. They stop the moment the invoice is paid. On an overdue sterling invoice to a business client, one click drafts a separate invoice for the statutory interest and the fixed compensation the Act allows, for you to read before it goes.
How reminders work“The main contractor’s office sent it back over the CIS line.”
When you work for a main contractor, set your rate once, 20%, 30%, or 0% for gross payment status, then tick the deduction on a sterling invoice and mark the materials lines. It comes off the labour alone, your trade paint and sundries keep their full value, and the invoice shows the gross total and the net amount the contractor actually pays. If you are both VAT registered and the work is standard- or reduced-rated, tick the domestic reverse charge alongside it and the wording HMRC expects prints on the invoice. It doesn’t apply to zero-rated work, such as decorating a new home while it is being built, or when the client has told you in writing that they’re an end user.
CIS invoicesBuying the paint before you start? While the invoice is still a draft, split it into a materials deposit on booking and a balance on completion, each with its own due date, and Sendinvo chases the one that’s due. Void redecorations for a letting agent can be a recurring invoice, raised, sent, and chased on the same date each month. Connect Stripe and every invoice carries a pay by card link, so a homeowner can settle from the kitchen table while you’re washing out. On a sterling invoice they can also use instant bank payment, up to £10,000.
Photos you add to a job are sorted into before, during, and after by when each was taken, a record of the walls you found and the finish you left. They stay with the job rather than printing on the invoice. Take on a second pair of hands and your whole team is included in the one price: each visit is assigned to someone, and the client’s email names who’s coming.
The real app, filled with a decorator’s work. It opens on the Schedule, with visits booked this week and next and a job in every state from Not booked to Paid. Behind them: a four-bedroom repaint on a materials deposit, an exterior redecoration paid in three, a letting agent’s void redecorations raising themselves each month, a commercial office refresh gone overdue with reminders chasing it, and a credit note for two doors the client replaced. Have a click around.
A live demo seeded with a decorating business. Nothing you do here is saved or sent.
One is your own priced work for a homeowner, with the day rate on its own line. The other is subcontract work for a main contractor, where the deduction comes off you before the money lands.
While it was still a draft this invoice was split into a materials deposit of £600.00 on booking and £2,400.00 on completion, each with its own due date. The deposit covers the trade counter before you load the van, and Sendinvo chases the part that’s due rather than the whole job.
The other one: spraying and rolling the common parts of an existing apartment block for a main contractor, where the deduction is taken before you see the money.
The deduction is 20% of the labour line, never the £1,180.00 of paint and sundries. Redecorating a block that is already built is standard-rated and both firms are VAT registered, so the invoice charges no VAT and carries the wording HMRC expects, and the main contractor accounts for the £1,086.00 VAT at their end. They pay the £4,580.00 and the invoice settles in full, with the deduction booked as a non-cash settlement so your records stay straight.
Yes. Book a visit on the job for the morning, the afternoon, all day, or a set time, and Sendinvo emails the client in your company’s name to say when you’re coming. Move it and they hear that too. Each visit is one day, so a repaint that takes a week gets a visit for each day on the Schedule.
Yes. Every line carries a quantity and a rate, so three days of making good at £240.00 a day goes on as 3 in the Qty column with £240.00 beside it, and the priced rooms sit on their own lines above. Materials go on a line of their own, which is also what makes the CIS figure right if the job turns out to be subcontract work.
Yes. While the invoice is still a draft, split it into a materials deposit on booking and a balance on completion, each with its own amount and due date, adding up to the invoice total. The deposit is chased first, and chasing moves to the balance once it lands.
Reminders start when you send and go out on the days you set, before the due date and then at the overdue steps you choose, in your own wording rather than a stock nag. They stop the moment the invoice is paid, so nobody is chased for money they have already sent and you never have to make the call.
Yes. Set your rate once in company settings, 20%, 30%, or 0% for gross payment status, then tick “Apply CIS deduction” on a sterling invoice and mark the materials lines. The deduction comes off the labour alone, your trade paint and sundries keep their full value, and the invoice shows the gross total and the net amount due. When the main contractor pays that net amount, the invoice settles in full.
Yes, as attachments on the invoice email rather than printed on the document. Add them straight off your phone and they ride alongside the invoice PDF, up to 10 MB of files, not counting the PDF. The invoice the client files stays a clean invoice. Photos you add to the job itself stay with the job, sorted into before, during, and after, as a record for you and your team.
Issue a credit note against that invoice for the room that came out. Its value nets off the balance to the penny, at the rate that work was billed at. If it clears what is left, the invoice settles to paid and its reminders stop. A room added instead goes on a new invoice.
Reminders keep chasing on the dates you set, and the tone steps up as it runs on. On an overdue sterling invoice to another business, Sendinvo shows the statutory interest accrued at the Bank of England base rate plus 8%, along with the fixed compensation the Late Payment of Commercial Debts (Interest) Act 1998 allows, and one click drafts a separate interest invoice for you to read before it goes. The invoice the client already has is left exactly as it went out. This is general information, not legal advice.
30 days of everything, free. No card needed. After that it’s £20 a month, with your whole team included.