Roofing runs to the forecast. The tiles are ordered and the scaffold is on hire from day one, then a wet fortnight moves everything to the right. Turn the accepted quote into a job, book each day on the roof on the Schedule, and move it when the weather turns, with the client told both times. Take a deposit before you order, split a re-roof into stages that follow the roof up, and pause the chasing on the job that’s standing still.
30 days of everything, free. No card needed.
Full re-roofs, flat-roof replacements, ridge and chimney repointing, fascia and gutter runs, and the make-safe call-outs after a bad week. Every one starts with a materials order and a scaffold on hire, and every one is at the mercy of the forecast.
Ask for a deposit as a percentage or a fixed amount, with its own due date, so the tiles are covered before you order them and the scaffold goes on hire against the client’s money rather than yours. Sendinvo chases the deposit first and moves to the balance once it lands. See deposits and payment plans.
Press Start job on the accepted quote and book each day on the roof as a visit on the job, for the morning, the afternoon, or all day, and Sendinvo emails the client to say when you’re coming. When the forecast turns, move the visit and they get a second email saying what it was and what it is now, or untick the box and ring them yourself. Jobs you’ve won with nothing booked wait under To book. Photos you add to the job are sorted into before, during, and after by when each was taken, so the valley you stripped and the ridge you left are on record. Once there’s a second roofer, each visit is assigned to someone, the client’s email names who’s coming, and your whole team is included in the one price.
On a re-roof, split the draft invoice into stages that add up to the total: materials and scaffold, strip and felt, tiling, then the balance when the scaffold comes down. Each stage prints on the invoice with its own amount and due date, and Sendinvo chases the one that’s due. If a variation takes work off the job, a fascia run the client decides to keep, a credit note nets it off at the rate it was billed at.
An invoice on a payment plan is judged by the stage that’s next due, so a completion stage sitting weeks out doesn’t turn the job red while the roof is sheeted up. If the weather stops you altogether, pause the reminders on that one invoice, skip the next one, or give it its own reminder dates, and every other job carries on being chased as normal. Resume when the scaffold is back in use.
Work you take on for a main contractor, roofing plots on a new-build site or a re-roof another firm has priced, goes out as a CIS invoice. Turn CIS on and set your rate once, then tick the deduction on the invoice and mark the materials lines. The deduction comes off the labour alone, so the tiles, the membrane, and the scaffold hire keep their full value on the invoice. On the re-roof, if you’re both VAT registered, tick the domestic reverse charge alongside it and the wording HMRC expects prints itself. The plots are different, because HMRC zero-rates new homes and the reverse charge doesn’t apply to zero-rated work. Where the line between labour and the rest falls is for you and your accountant.
Reminders start when you send and step up on their own, at 1, 7, and 14 days past due unless you change them. If a sterling invoice to a business client is still overdue and owing, one click drafts a separate statutory interest invoice for you to read before it goes. Clients settle by bank transfer, or by card once you connect Stripe, whose processing fees apply. Instant bank payment comes with Stripe as well and is capped at £10,000, so a stage payment usually fits where a whole re-roof wouldn’t.
The deduction is 20% of the £4,800.00 labour line, not of the £9,600.00 total, so the tiles and the scaffold hire keep their full value. Under the reverse charge the invoice carries no VAT and states the £1,920.00 the contractor accounts for.
The real app, filled with a roofing contractor’s work. It opens on the Schedule, with visits booked this week and next and a job in every state from Not booked to Paid. Behind them: a full re-roof split across four stages, a rear-elevation re-tile carrying a 30% deposit, an overdue subcontract invoice to a builder with reminders already running, a storm-damage make-safe, and a monthly gutter round for a managing agent on a recurring invoice. Have a click around.
A live demo seeded with a roofing business. Nothing you do here is saved or sent.
One invoice, four stages that follow the roof up, each with its own amount and due date.
The first stage pays for the tiles and the scaffold before either turns up. After that Sendinvo chases the stage that’s due and moves to the next as each one lands, and a wet fortnight is a reason to pause the chasing, not to rewrite the invoice.
Yes. Move the visit to another day or time and Sendinvo emails the client in your company’s name, saying what it was and what it is now. Untick the box if you’d rather ring them yourself. Each visit is one day, so a re-roof gets a visit for each day on the roof, and each one moves on its own in the Schedule.
Yes. Ask for a deposit as a percentage or a fixed amount, with its own due date, so the materials are ordered and the scaffold is booked on the client’s money rather than yours. Sendinvo chases the deposit first, then moves to the balance once the deposit is in.
Yes. While the invoice is still a draft, split it into two or more stages that add up to the total: materials and scaffold, strip and felt, tiling, then the balance when the scaffold comes down. Each stage takes its own amount and due date, and every stage prints on the invoice. Once you send it, the stages are fixed.
Only if you want it to. Pause the reminders on that one invoice while the roof is sheeted up, skip the next one, or give that invoice its own dates, and every other job carries on being chased as normal. An invoice on a payment plan is judged by the stage that’s next due, so a completion stage weeks out doesn’t turn the job red in the meantime.
The deduction comes off the lines you leave as labour, and off nothing else, so everything else on the invoice keeps its full value. Put the tiles, the membrane, and the scaffold hire on their own lines and mark them as materials. Where the line between labour and the rest falls is for you and your accountant; Sendinvo works out the deduction from the lines you mark.
Yes, as attachments on the invoice email, next to the invoice PDF. The ridge, the valley leadwork, and the finished tiling are the parts of the job a homeowner standing in the garden can’t check for themselves. The budget is 10 MB across up to 10 files, not counting the invoice PDF. Photos you add to the job itself stay with the job, sorted into before, during, and after, as a record for you and your team.
Reminders start when you send and step up on their own, at 1, 7, and 14 days past due unless you change them. If a sterling invoice to a business client is still overdue and owing, Sendinvo works out the statutory interest and the fixed compensation from the Bank of England base rate the law fixes for the debt, and one click drafts a separate interest invoice for you to read before it goes.
30 days of everything, free, and no card needed. After that it’s £20 a month, with your whole team included.