Engineered oak, LVT, carpet supply and fit, screed and latex, stair nosings, mostly for homeowners and letting agents. Sendinvo turns the accepted quote into a job, books the fitting days on the Schedule and tells the client when you’re coming, and asks for the materials up front on the work you invoice direct. When you fit for a main contractor, put materials and labour on their own lines and the CIS deduction comes off the fitting alone.
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“The floor is paid for at the merchant before it’s laid.”
Engineered oak and LVT are ordered weeks ahead, and they sit on site acclimatising while the merchant waits to be paid. On the work you invoice direct, ask for a deposit as a percentage or a fixed amount with its own due date, and it is chased ahead of the balance. Once the boards have settled, book the fitting days on the Schedule, and the client is emailed to say when you’re coming.
Deposits and payment plans“Void properties come round again and again.”
A letting agent turning voids around is the same invoice on the same rhythm, month after month: cushioned vinyl to the kitchen and bathroom, carpet to the bedrooms and landing. Set up a recurring invoice for the agent and each one is raised and sent on its own dates. Recurring invoices always send themselves, so nothing waits in drafts for you.
Recurring invoices“The deduction shouldn’t touch the boards.”
On a supply-and-fit floor the oak, the underlay, and the adhesive can be two-thirds of the invoice. When you fit for a main contractor, set your CIS rate once, tick the deduction on a sterling invoice, and mark the boards, underlay, and adhesive as materials. It comes off the fitting alone, your materials keep their full value, and the main contractor sees the gross total and the net amount they actually pay.
CIS invoicesAround those three: a supply-and-fit quote is accepted online, and either Start job makes it a job, with its fitting days and the invoices raised from it, or “Convert to invoice” opens a pre-filled invoice for you to check and save. If you and the main contractor are both VAT registered, tick the domestic reverse charge alongside the deduction, and the invoice carries the wording HMRC expects instead of a VAT charge. Sign-off sheets and photos of the laid floor go out as email attachments, alongside the invoice PDF rather than printed on it. Photos you add to the job itself are sorted into before, during, and after by when each was taken, a record of the subfloor you found and the floor you left. Take on a second fitter and your whole team is included in the one price: each visit is assigned to someone, and the client’s email names who’s coming.
Reminders switch on the moment you send and run at 1, 7, and 14 days past due unless you change them, and statutory interest on an overdue sterling invoice is worked out from the Bank of England base rate the law fixes for the debt and drafted as its own invoice for you to review. When a client supplies their own underlay, or drops a room from the spec, a credit note nets that value off at the rate it was billed at. Connect Stripe and every invoice carries a pay link, payable by card or straight from their bank, with Stripe’s own processing fees applying.
The real app, filled with a fitter’s work. It opens on the Schedule, with visits booked this week and next and a job in every state from Not booked to Paid. Behind them: a whole-house LVT quote out with a homeowner, a materials deposit paid with the balance still open, a commercial carpet tile fit-out on four stages, and a letting agent’s voids on repeat. Have a click around.
A live demo seeded with a flooring business. Nothing you do here is saved or sent.
One invoice is subcontract work for a fit-out contractor, with the deduction taken off the fitting alone. The other is a job you bill direct, where the money up front is the boards.
The deduction is 20% of the £2,128.00 fitting, never the boards. Taken off the whole £7,726.00 it would have been £1,545.20, nearly three quarters of what the fitting is worth. Both firms are VAT registered here, so the invoice charges no VAT and carries the wording HMRC expects, and the contractor accounts for the VAT on the full £7,726.00 at their end.
The other one: a whole-house LVT job for a homeowner, where you order the floor before you lay it.
The deposit is the materials to the penny: £3,572.00 of LVT and £480.00 of ply and adhesive. The balance is the fitting at 94 m², chased on its own date once the floor is down.
Yes, once you book the visit. Choose the morning, the afternoon, all day, or a set time, and Sendinvo emails the client in your company’s name. Move the visit and they get a second email saying what it was and what it is now. A whole-house fit over three days is a visit for each day on the Schedule.
No. It is worked out on the labour alone. Every line is labour until you say otherwise, so a fitting-only job needs no extra step. On a supply-and-fit invoice, put the boards, the underlay, and the adhesive on their own lines, mark them as materials, and they keep their full value.
Once, in your company settings: 20% for a registered subcontractor, 30% if you are not registered, or 0% for gross payment status. Tick “Apply CIS deduction” on a sterling invoice and Sendinvo works the figure out at that rate. The invoice shows the gross total and the net amount the contractor pays, and when they pay that net amount it settles in full.
No. You tell Sendinvo which invoices carry a deduction, and it works the figures out from the rate you set. Whether a particular floor counts as a construction operation, and which rate applies to you, are questions for you and your accountant. Sendinvo does not verify subcontractors with HMRC, produce payment and deduction statements, or file a CIS300.
Yes, on the work you invoice direct. Ask for a deposit as a percentage or a fixed amount, with its own due date, and it is chased ahead of the balance. A quote cannot carry one, so the deposit request goes on the invoice. A CIS invoice can carry a deposit or a payment plan too, each payment net of its share of the deduction.
Yes. While the invoice is still a draft, split it into a payment plan of two or more stages, each with its own amount and due date, adding up to the invoice total: materials deposit, subfloor prep, fitting, then completion once the snagging list is signed off. Once you send it the stages are fixed, and Sendinvo chases the stage that is due rather than the whole fit-out. A stage above £10,000 has to go on the card, because Stripe caps instant bank payment there.
Yes. Set up a recurring invoice for the agent and each invoice is raised and sent on its own dates, weekly, every two weeks, monthly, quarterly, or annually. Recurring invoices always send themselves, so there is no draft waiting for your approval.
Yes, on the email. Attach photos of the laid floor and they arrive alongside the invoice PDF, up to 10 MB of files, not counting the PDF. They ride with the email rather than printing on the invoice, so the document the accounts team files stays a clean invoice.
Reminders keep chasing on the dates you set, and the tone steps up as the invoice runs on. On an overdue sterling invoice to another business, Sendinvo shows the statutory interest accrued and the fixed compensation the Late Payment of Commercial Debts (Interest) Act 1998 allows, from £40 on a debt under £1,000, and one click drafts a separate interest invoice for you to read before it goes. The invoice the contractor already has is left exactly as it went out. This is general information, not legal advice.
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