Not every job sits on one VAT rate. Tick “Set VAT per line” and each line carries the rate you give it. Sendinvo groups the lines by rate, totals each band on its own, and keeps the subtotal, the VAT, and the total agreeing to the penny. Which rate a line takes is your call, or your accountant’s. Sendinvo does the sums.
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On an invoice that charges VAT, tick “Set VAT per line”. It shows up if your company is VAT-registered, and stays off until you tick it, so a one-rate job stays a one-rate invoice.
Every line starts on the invoice’s own rate, so you only change the ones that differ. Each line takes 0%, 5%, or 20%. Sendinvo doesn’t choose for you.
Sendinvo groups the lines by rate and totals each band on its own, lowest rate first: “VAT 5% on £460.00”, then “VAT 20% on £1,840.00”. A job on one rate still shows one VAT line.
The subtotal, the bands, and the total agree to the penny. The rates carry from an accepted quote onto the invoice, and on to a credit note if you raise one.
A job that mixes rates is where an invoice gets fiddly: part of the work at one rate, the rest at another, and a total that still has to stand up. Sendinvo doesn’t decide what rate a line takes. You set it, line by line, and if you aren’t sure which rate a line should carry, that’s a question for your accountant. The arithmetic is the part Sendinvo takes off you, on the invoice rather than in a spreadsheet on the side.
When an invoice carries more than one rate, each line states its rate beside its price, as HMRC’s own example invoice does, and each band gets its own subtotal. Your client can see which part of the job was charged at what, instead of one VAT number they have to take on trust. A job on one rate shows one VAT line, as it always has. Tick the reverse charge and no VAT is charged: each band keeps its row, with “Reverse charge” where the VAT would be, and the wording underneath gives the figure the main contractor accounts for.
Knock a discount off the whole invoice and it’s spread across the lines in proportion to their value, reconciled to the penny, before any VAT is worked out. Take 10% off the job below and the 20% line becomes £1,656.00, the 5% line £414.00. The VAT is charged on those, and the total comes to £2,421.90.
It’s for VAT-registered companies, on any invoice that charges UK VAT, and it stays off until you tick “Set VAT per line”. Invoicing in another currency? An invoice there charges VAT only when you tick Charge UK VAT on it; see ten currencies. Working under the Construction Industry Scheme? The deduction on a CIS invoice still comes off the labour on top, whatever the lines carry. A recurring invoice runs on one rate for the whole invoice, so a mixed-rate job is one you raise yourself.
Set the rates on a quote and they follow the job. Convert an accepted quote and the invoice opens with the same rate on every line. Raise a credit note against a mixed-rate invoice and each line credits at the rate it was charged at, so a part credit doesn’t quietly shift VAT from one band to another.
Lowest rate first, each band totalled on its own, and a total that agrees with the lines above it.
Yes. Tick “Set VAT per line” and give each line its own rate: 0%, 5%, or 20%. Every line starts on the invoice’s own rate, so you only change the ones that differ. A mixed-rate invoice then shows a separate VAT subtotal for each band.
No, and it doesn’t guess. You set the rate on each line, and Sendinvo puts it on the invoice and does the sums. Which rate a line takes is a question for your accountant.
Each line states its rate in a VAT column, and Sendinvo totals each band on its own, lowest rate first, like “VAT 5% on £460.00” and “VAT 20% on £1,840.00”. A job on one rate shows one VAT line and no column, as it always has.
It’s spread across the lines in proportion to their value and reconciled to the penny before any VAT is worked out. VAT is charged on the discounted amounts, so the subtotal, the per-band VAT, and the total always agree.
VAT-registered companies, on any invoice that charges UK VAT. It stays off until you tick “Set VAT per line”, and turning it back off puts every line on the invoice’s single rate. A recurring invoice runs on one rate for the whole invoice, so a mixed-rate job is one you raise yourself.
Yes. Set the rates on a quote and the invoice you convert it into opens with the same rate on every line. A credit note against a mixed-rate invoice credits each line at the rate it was charged at, so the bands stay right.
Set the rate on each line. Sendinvo groups the bands, spreads any discount across them, and gets the total right.