A flooring invoice should identify the rooms or areas, measured quantity, product, preparation, fitting and customer-supplied items. Use this UK template for timber, vinyl, carpet, resin and subcontract flooring work in 2026.
Flooring invoice template
Supplier: [Legal details]
Customer: [Name and address]
Site: [ ]
Quote/PO: [ ]
Invoice and supply dates: [ ]
Due date: [ ]
| Description | Quantity | Rate | Amount |
|---|---|---|---|
| Remove existing finish | [m²] | £[ ] | £[ ] |
| Subfloor preparation | [m²] | £[ ] | £[ ] |
| Flooring product | [m²] | £[ ] | £[ ] |
| Installation and trims | [m²] | £[ ] | £[ ] |
| Waste removal | [ ] | £[ ] | £[ ] |
| Subtotal | £[ ] | ||
| VAT [treatment] | £[ ] | ||
| Amount due | £[ ] |
Worked example
| Description | Amount |
|---|---|
| Prepare lounge and hall subfloor, 38m² | £570 |
| Supply engineered oak flooring, 42m² including agreed waste | £2,520 |
| Fit flooring, underlay, thresholds and scotia | £1,330 |
| Subtotal | £4,420 |
State the product, colour, batch or specification where relevant. Separate measured floor area from the ordered quantity including waste.
Subfloor preparation
Moisture, levelling and repairs can change the job. Record the test or condition, explain the extra work and obtain approval before adding it.
Customer-supplied flooring
Identify the customer-supplied product and make your invoice labour-only for that item. The quote should cover shortages, defective boards and delivery delays.
Deposits and stages
Special-order flooring may require a deposit. Show it as part of the total and deduct it from later invoices. Milestones can be materials ordered, preparation complete and installation complete.
Commercial and subcontract work
Add the site, zone, drawing, purchase order and valuation period. Reference signed measures and completion records.
CIS and VAT
Installation under a construction subcontract may fall within CIS. Split labour and materials and use the verified rate. Check the VAT reverse charge separately where applicable.
Final check
- Are rooms and measured areas shown?
- Is the product specified?
- Are preparation and fitting separate?
- Is waste quantity explained?
- Are customer-supplied items clear?
- Are extras approved?
- Are deposits deducted?
- Are VAT, CIS and due date correct?
Sendinvo carries the accepted quote lines into the invoice and tracks deposits and reminders. Start free.