A driveway invoice should identify the property, measured area, excavation, sub-base, drainage, surface specification, waste and approved changes. Use this UK template for block paving, resin, tarmac or gravel work in 2026.
Driveway invoice template
Supplier: [Legal details]
Customer: [Name and address]
Site: [ ]
Quote/design: [ ]
Invoice number and dates: [ ]
Due date: [ ]
| Description | Quantity | Amount |
|---|---|---|
| Excavate and remove existing surface | [m²/m³] | £[ ] |
| Sub-base and compaction | [tonnes/m²] | £[ ] |
| Drainage and edging | [m] | £[ ] |
| Surface: [product and area] | [m²] | £[ ] |
| Waste/haulage | [loads] | £[ ] |
| Subtotal | £[ ] | |
| VAT [treatment] | £[ ] | |
| Deposit/previous stages | -£[ ] | |
| Amount due | £[ ] |
Worked paving example
| Description | Amount |
|---|---|
| Excavate 62m² and remove spoil | £1,550 |
| Install and compact sub-base | £1,860 |
| Drainage channel and edge restraints | £740 |
| Supply and lay block paving to accepted pattern | £3,720 |
| Subtotal | £7,870 |
The quantities are illustrative. Use the measured area and product specified in the accepted 2026 quote.
Describe the build-up
Do not invoice only “new driveway”. Name the preparation, drainage, edging, surface and waste included. This lets the customer compare the work with the quote.
Ground conditions and extras
Unexpected concrete, poor ground, services or drainage changes may require extra work. Record the condition, price and approval before adding it.
Deposits and stages
A practical sequence can be deposit, excavation and sub-base, surface laid, and completion. Show prior payments and remaining balance on each invoice.
Customer choices
Reference the agreed block, colour, pattern, resin blend or aggregate. A late product change should be recorded as a variation if it changes price or timing.
CIS and VAT
Driveway and paving work may fall within construction operations depending on the contract. For subcontract work, check CIS and split labour from qualifying materials. Check VAT and reverse-charge treatment separately.
Final check
- Is the measured area shown?
- Are excavation, sub-base, drainage and surface separate?
- Is the product or finish identified?
- Are waste and haulage included?
- Are ground-condition variations approved?
- Are deposits deducted?
- Are VAT and CIS correct?
- Is the due date printed?
Sendinvo turns the accepted quote into deposit and stage invoices with reminders. Start free to keep the driveway scope and payment record aligned.