A payment receipt confirms that money was received against an invoice. It should identify the payer, invoice, payment date, method, amount received and any balance left.
Use this UK payment receipt template for trade work in 2026.
Payment receipt template UK
[Your legal business name]
[Address and contact details]
[Company number and VAT number, where applicable]
Receipt number: [Unique reference]
Customer: [Name and address]
Invoice: [Invoice number and date]
Job/site: [Reference]
Payment received: [Date in 2026]
| Payment detail | Amount |
|---|---|
| Original invoice total | £[ ] |
| Payment received | £[ ] |
| Previous payments/credits | £[ ] |
| Balance remaining | £[ ] |
Method: [Bank transfer, card, cash or other]
Transaction/reference: [ ]
Received by: [Business name]
This receipt records payment. It does not replace the original invoice.
Full-payment receipt example
| Detail | Amount |
|---|---|
| Invoice SI-1048 | £1,260 |
| Bank transfer received 12 September 2026 | £1,260 |
| Balance | £0 |
Reference the invoice and bank transaction so the customer and accountant can match both records.
Part-payment receipt example
| Detail | Amount |
|---|---|
| Invoice SI-1052 | £4,800 |
| Deposit received | £960 |
| Stage payment received | £1,440 |
| Total received | £2,400 |
| Balance remaining | £2,400 |
Do not call a part payment “paid in full”. State the remaining balance and next due date.
Receipt versus invoice
An invoice asks for payment and records the supply. A receipt confirms payment against it.
Keep both because they answer different questions:
- invoice: what was supplied and charged?
- receipt: what was paid, when and how?
The UK invoice template covers the required invoice fields.
Receipt versus remittance advice
A customer may send remittance advice telling you what they paid. Your receipt is your confirmation after the money reaches you.
Check the bank or card record before issuing a receipt. A remittance email alone is not proof that cleared money arrived.
Cash receipts
For cash, record:
- date and time
- amount
- invoice number
- person receiving it
- customer name
- balance remaining
- receipt number
Follow your normal bookkeeping and cash-control process. Do not leave the invoice open after recording the receipt.
Card and bank payments
Use the payment processor or bank reference. Avoid printing full sensitive card or account information.
Where fees are deducted before settlement, record the customer’s full payment against the invoice and account for the fee separately. Do not treat the net bank settlement as the customer’s payment amount.
CIS payments
A CIS subcontractor can receive less cash than the gross invoice and still fully settle it. The difference is the contractor’s CIS deduction, not an unpaid customer balance.
For a £4,200 invoice with a £600 CIS deduction:
| Settlement | Amount |
|---|---|
| Bank payment | £3,600 |
| CIS deduction | £600 |
| Invoice settled | £4,200 |
Keep the contractor’s payment and deduction statement with the receipt. The CIS invoice template explains the original calculation.
Refund receipts
A refund should reference the original payment, credit note and refund transaction. Do not alter the old receipt to make the payment disappear.
State:
- amount refunded
- date
- method
- original invoice
- credit note
- remaining customer credit or balance
Payment confirmation email
Subject: Payment received for invoice [number]
Hi [name],
Payment of £[amount] was received on [date] against invoice [number]. The remaining balance is £[amount / zero].
The receipt is attached for your records.
Thanks,
[your name]
Final receipt check for 2026
- Has the money cleared?
- Is the customer correct?
- Is the invoice referenced?
- Is the received date accurate?
- Is the payment method and reference present?
- Is the balance correct after credits and CIS?
- Does the receipt avoid sensitive payment details?
- Are refunds recorded separately?
Sendinvo’s record payments and refunds keeps the payment, CIS settlement, refund and invoice balance tied together.