A carpenter invoice should identify the site, item or area, timber and fittings supplied, labour completed and any approved variation. Use this UK template for first fix, second fix, bespoke joinery and subcontract work in 2026.
Carpenter invoice template
Supplier: [Legal business details]
Customer: [Legal name and address]
Site: [Work address]
Quote/PO: [Reference]
Invoice number: [Unique number]
Invoice and supply dates: [ ]
Due date: [ ]
| Description | Quantity | Amount |
|---|---|---|
| Labour: [work and area] | [hours/days] | £[ ] |
| Timber/sheet material: [specification] | [ ] | £[ ] |
| Ironmongery and fittings | [ ] | £[ ] |
| Finishing or installation | [ ] | £[ ] |
| Subtotal | £[ ] | |
| VAT [treatment] | £[ ] | |
| CIS deduction [if applicable] | -£[ ] | |
| Amount due | £[ ] |
Worked joinery example
| Description | Amount |
|---|---|
| Manufacture and fit alcove base units to accepted drawing | £1,480 |
| Oak veneer worktop and edging | £360 |
| Soft-close hinges and handles | £145 |
| Subtotal | £1,985 |
Reference the accepted drawing or specification. “Bespoke units” does not identify the size, finish or fittings the customer approved.
First-fix and second-fix work
For subcontract packages, separate the period and locations completed:
- first-fix studwork to plots 8–12
- door linings to level 2
- second-fix skirting and architraves to apartments 14–18
- fire-door adjustments under instruction FI-07
This makes the valuation and invoice easier to check.
Customer-supplied materials
If the customer supplies doors, worktops or fittings, describe your charge as installation labour and identify the items. Do not include their purchase as your material sale.
Record responsibility for inaccurate sizes, missing parts and delayed deliveries in the quote.
Variations
Changes to finish, dimensions or ironmongery should have a reference and agreed price. Keep the original quote and add the variation as its own invoice line. Use the variation order template.
Deposits and stages
Bespoke work may require a materials deposit before manufacture. State that the deposit forms part of the total and deduct it later. Milestones can be design approval, manufacture complete, delivery and installation.
CIS and VAT
Carpentry under a construction subcontract can fall within CIS. Split labour and materials and use the contractor’s verification result. Direct customer work does not become CIS solely because it involves construction.
Check the VAT domestic reverse charge separately for qualifying business-to-business construction supplies.
Final check
- Is the site or room shown?
- Are drawings or specification referenced?
- Are labour, timber and fittings separate?
- Are customer-supplied items identified?
- Are variations approved?
- Are deposits deducted?
- Are VAT and CIS correct?
- Is the due date printed?
Sendinvo turns an accepted quote into an invoice with the customer, lines and prices carried across. Start free.