The boiler service at a landlord’s next flat looks a lot like the last one, and on contract work the second fix looks a lot like the first. Copy that invoice into a fresh draft and the lines, the payment term, the notes, and the currency all come with it, and under CIS which lines are labour and the reverse-charge tick. Change the dates and the quantities, then send it on the next number in your sequence.
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Open the invoice for the first fix, or last month’s repairs round. It makes no difference how long ago you sent it.
One click copies it into a fresh draft, ready for you to edit.
The lines, which of them are labour, the reverse-charge tick, the discount, the VAT rate, the payment term, the notes, and the currency all come with it, so there’s nothing to retype.
Adjust the quantities if this visit ran differently, put in the dates for this one, then send. Sendinvo gives it the next number in your sequence as it goes out.
Plenty of work comes back without a fixed rhythm: the same landlord, the same kind of job, a few weeks or a few months apart. Duplicating is the quickest way to bill it, because the last invoice you sent is already the template.
A copy brings across the lines, the discount, the VAT rate, the payment term, the notes, and the currency, so a job you’ve billed before is one click from ready. Under CIS it also carries which lines are labour and the reverse-charge tick, which is the part that gets retyped wrong and sent back. If the job was staged, the deposit terms and the payment plan rows come across too, unpaid, with their dates sitting there for you to move. Pricing something from scratch instead? Your saved items and the lines you’ve billed before are offered as you type.
Each duplicate takes the next number in your sequence when you send it, so two invoices can never share a number. The copy opens as its own draft and leaves the original exactly as it was, so you can change the quantities, your day rate, or the issue date (an earlier one, if you finished on site a fortnight ago) before you send.
Duplicating is the manual, one-click copy for repeat work that doesn’t follow a fixed rhythm. When a job does repeat weekly, monthly, or quarterly, set up a recurring invoice and Sendinvo raises and sends each one for you. A recurring invoice can’t carry a CIS deduction or the reverse charge, so a monthly job under CIS is raised as a one-off invoice each month, duplicated from the last one.
When the work is a job, press Raise invoice on it instead. The invoice is filled in from the job’s accepted quote, or with what’s left to invoice on it, and the job follows it through to paid.
Open the invoice you want to reuse and choose duplicate. It copies into a fresh draft you can edit, then send whenever you’re ready.
The lines, the discount, the VAT rate, the payment term, the notes, and the currency all carry over, and under CIS so do which lines are labour and the reverse-charge tick. It takes the next number in your sequence when you send it, and you can change anything before then.
Yes, when you send it. It takes the next number in your sequence then, so you never send two invoices with the same number.
Yes, whatever its status. Copy last month’s invoice while the client is still sitting on it, or copy a job you were paid for last year. The copy opens as a new draft, so the original invoice is left untouched.
Duplicate is the quick manual copy for repeat work that doesn’t follow a fixed rhythm. For a job that repeats on a set rhythm, a recurring invoice is the better fit. A recurring invoice can’t carry a CIS deduction or the reverse charge, though, so a monthly job under CIS is raised as a one-off invoice each month, duplicated from the last one.
Copy any invoice into a fresh draft, labour and materials and the reverse-charge tick included, and send it on the next number in your sequence.